General Information

Venue

The conference and showcase will be held at the Québec City Convention Centre, close to cultural attractions as well as many hotels and restaurants.

Québec City Convention Centre
900, Honoré-Mercier
Québec QC  G1R 5V4
Canada

Tel.: +1 418 644 4000
Toll free (Canada and U.S.): 1 888 679 4000
Fax: +1 418 644 6455

Website: www.convention.qc.ca

 


Language

French and English are Canada's two official languages. French is the predominant language in Québec City. However, most, if not all, banks, hotels, airline offices, shops and key visitor attractions have multilingual staff.

The official language of the conference is English. All abstract submissions and presentations must be in English. Simultaneous translation will not be available.


Visa & Letter of Invitation

Some participants may require a visa to enter Canada.  For more information click here.

Upon request, the secretariat of the Photonics North 2019 will send an invitation letter. This letter is meant only to verify the name, dates, location and purpose of the congress to obtain a visa or travel funds. This letter is in no way a commitment to the participant on the part of the organizing committee.


Insurance

The Photonics North 2019 secretariat and organisers cannot be held liable for personal accidents, loss of or damage to private property of the conference participants and accompanying persons, either during , or directly arising  from the Photonics North 2019 Conference. Participants should make their own arrangements for health and travel insurance.


Medical Insurance

Visitors are not covered by Canadian health insurance plans. Check with your personal medical plan before leaving your home country to ensure you have adequate travel insurance.


Clothing

The dress code for the conference is informal for all occasions.


Weather

Average temperatures in Québec City during the month of May are expected to range from 5-15°C (41-59°F).


Parking

There are many underground parking spaces close to the Centre. More specifically, Marie-Guyart complex (Complex G), Place Québec, Delta Hotel and finally in the Place D’Youville parking lot all linked by underground connections. These lots operate 24 hours a day, 7 days a week.


Travel Information - Getting Here

Strategic Location

Quebec City is easy to reach by plane, car and train. It is about an hour and a half from New York, Detroit or Toronto by plane. From Montréal, it is a less than three hours by car or 50 minutes by plane.

By Plane

Located 16 km from the city’s centre, the Jean-Lesage International Airport welcomes more than 700,000 passengers a year from North American, South American and European destinations.

Travel is convenient with direct flights from Paris, Montréal, Ottawa, Toronto, and all major U.S. hubs on the east coast: Boston, Detroit, New York, Chicago, Washington, D.C., and Philadelphia (some flights only available seasonally).

There are many flights coming from U.S. cities and from all major Canadian cities, as well as numerous departures every week from many countries with only one connection.

Airport Transfers

The Jean-Lesage International Airport is 16 km (10 miles) from the centre of the city. Taxi fare from the airport to the city centre is a flat fee of Can $35.10. Major credit cards are accepted.

Airlines

Air Canada (www.aircanada.com)
Reservations:     +1 888 247 2262
Information:        +1 888 422 7533

Porter Airlines (www.flyporter.com)
Reservations:     +1 888 619 8622

United Airlines (www.united.com)
Reservations:     +1 800 538 2929 (International)/1 800 864 8331 (Domestic)

WestJet (www.westjet.com)
Reservations:      +1 888 937 8538 (1 888 WESTJET)

American Airlines (www.aa.com)
Reservations:      +1 800 433 7300

Delta (www.delta.com)
Reservations:     +1 800 241 4141 (International) / +1 800 221 1212 (Domestic)

Air Transat (www.airtransat.com)
Reservations:       +1 866 255 4871

By Train

Two train stations serve Quebec City and the surrounding area. Via Rail Canada offers daily services between Toronto, Ottawa, Montreal and Quebec City. There are up to five daily connections between Montreal and Quebec City.

By Bus

Quebec City has two inter-city bus terminals. The Orléans Express Network serves many cities and there are several connections between Montreal and Quebec City.

By Car

Highway 20 (autoroute Jean-Lesage) runs along the south shore of the St. Lawrence River, and Highway 40 (autoroute Félix-Leclerc) is the north shore access to the city. For delegates from northeastern U.S., or Eastern and Central Canada, car travel is a viable option. The province 4,500-km highway network is among the most developed in Canada and links the city to the rest of Canada and the United States.


Car Rental

All major car rental compagnies have offices both at the Jean-Lesage Airport and in the downtown area (Avis/BudgetDiscountEnterpriseHertz  . All hotels will help you if you need to rent a car.

  Miles Kilometers
Atlanta      1,401 2,241
Boston          381 610
Chicago 1,016 1,625
Detroit     728 1,164
New York 524 839
Philadelphia 617 987
Washington D.C.  749 1,199

Taxis

Taxi Coop Québec
Tel.: +1 418 525 5191
E-mail: admin@taxicoop-quebec.com

Taxi Coop Sainte-Foy – Sillery
Tel.: +1 418 653 7777
E-mail: info@taxicoopstefoysillery.com

Taxi Laurier
Tel.: +1 418 651 2727
E-mail: contact@taxilaurier.com


Currency, Banking, ATM & Credit Cards

The currency is the Canadian dollar.

Foreign currencies can be exchanged at banks and at foreign currency exchange offices either at the Airport or at other locations throughout the city.

Bank debit or credit cards are the most convenient means of getting cash at the many Automatic Teller Machines (ATMs). ATMs are spread throughout the city and accept cards with the Interac, Plus, and Cirrus networks.  Most are in operation 24 hours a day/7 days a week.

Most businesses accept U.S. currency and traveler’s cheque, as well as major credit cards (Visa, MasterCard, and American Express).


Sale Taxe

There is a 5% Goods and Services Tax (GST) in effect in Canada and a Provincial Sales Tax (PST) of 9.975% in the Province of Québec, for a combined tax rate of 14.975%. These taxes are applicable to most items and are not refundable. An additional 3,5% is also applicable on hotel accommodation.  


Electricity

The electrical current is the same as in the United States: 110 volts AC at 60Hz. Adapters are required for electrical devices from other countries.


Time Zone

Quebec City is in the Eastern Standard Time Zone (EST) (UTC-05:00). Eastern Daylight Saving Time (EDST) is in effect from 3:00 a.m. on March 10, 2019 until 2:00 a.m. on November 3, 2019.


Useful Links and Maps

The Québec City official website and the Official tourist site of the Gouvernement du Québec contain up-to-date tourist information including public transport information and maps.

www.quebecregion.com

www.quebecoriginal.com

 


Photonics North 2019 Secretariat

Conferium. Conferences. Events. Service
425 blvd. René-Lévesque Ouest
Québec QC  G1S 1S2 Canada

Phone: +1 418 522 8182
Toll free (Canada and U.S.): +1 800 618 8182
Monday to Friday - 09:00 to 16:00 U.S. / Canadian Eastern Time

Email:  pn.info@conferium.com

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Important Dates

Abstract submission opening
November 5, 2018

Registration opening
November 5, 2018

Abstract submission deadline
February 26, 2019

Notice of acceptance
April 1, 2019

Date by which presenting authors must registered
April 22, 2019

Early bird registration
April 22, 2019

Conference
May 21-23, 2019

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