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Directives pour les présentations à la conférence Photonics North 2026 (anglais seulement)

IMPORTANT: To ensure the proper execution of this onsite conference, please pay special attention to the instructions below. If you have any questions or difficulties following the guidelines, please contact the PN 2026 Secretariat ([email protected]) who will be happy to help.

 

HOW WILL THE CONFERENCE WORK?

The conference will take place at Québec City Convention Centre.

All onsite presentations, Plenary, Oral and Poster presentations, will be presented live from the Québec City Convention Centre as scheduled in the online conference program. Speakers will be present for their entire session in order to answer questions and participate in any discussions.

There will be a moderator in each session. The moderator will then select questions from the attendees, depending on the time allocated for the discussion, and the presenter will be able to answer verbally during the session.

 

PREPARING YOUR PRESENTATION 


Onsite Oral presentations

Please bring your presentation on a USB drive and give it to the audiovisual technician 15-30 minutes prior to your session.

  • All Contributed Oral presentations will be 15 minutes total, including 3 minutes for questions.
  • All Invited Session Oral presentations will be 25 minutes total, including 5 minutes for questions.
  • All Keynote Session Oral presentations will be 35 minutes total, including 5 minutes for questions.
  • All Plenary and Tutorial Oral presentations will be 1 hour total, including 15 minutes for questions.

 

Preparing a Visual Support for an Oral Presentation at Photonics North 2026

You are required to use the same title as it appears on your accepted abstract. We recommend that your visual support be presented in WIDESCREEN format to enhance visibility in the room, but other options will be accepted. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9 dimensions. We recommend using Microsoft Office PowerPoint for your presentation. 

If your presentation includes video files, we require you to test it in the session room where your presentation will take place well in advance of the start of your session (but at the LATEST 30 minutes before the start of your session) to give time to our audiovisual technician to make adjustments in the room if needed. 

 

Important Note for Macintosh Users 

In order to use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the audiovisual technician: 

  • Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint based PC)
  • Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC)

  • Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC) 

     

Presenting with your own Computer

You may bring your laptop as a back-up but please note that your presentation needs to be saved on a USB stick. No personal laptop will be accepted in the Conference room.

 

Photonics North 2026 Poster Presentation 

The Poster presentation session will be 2 hours. 

The PN 2026 poster session will be held in the Exhibition Hall 2000CD on Wednesday, June 3 from 6:00pm to 8:00pm.  

Poster session provides an opportunity for informal, interactive presentations and discussions. Please refer to the poster guidelines received by email for further poster instructions. Presenting authors are required to be at their poster for the entire length of their attributed session to answer questions and network with attendees. They are not required to present their poster at any other time.